1 – Do not complain to your client about the venue, the tech provider or the security company. You are not there to bond with your client over mutual dissatisfaction with someone else. Your job is to redirect their complaints into a positive direction, not hyper each other into a frenzy.
2 – Do not engage in too much small talk with the crew during set-up. Everyone who’s been in the business has great war stories. Share them later. Right now you have a job to do.
3 – Do not let them see you sweat. Every job has its bumps and glitches. It’s part of the territory. It helps if you know how to go with the flow. However, if you do feel the need to hyperventilate into a paper bag, do it in private. The last thing you want to do is unnecessarily incite panic in your client or your boss.
4 – Do not discuss things such as your total event budget with people who do not need to know, such as your vendors. Very important, the “need to know” list. Boundaries, boundaries, boundaries. Trust me on this one.
5 – Don’t pig out on hors-d’oeuvres at the reception.
6 – Don’t get drunk at the reception (you’d think this would go without saying).
7 – In fact, don’t do anything at the reception except blend into the background and make sure everything is going smoothly. It’s not your party, it’s your client’s party.
8 – Don’t wear bright colors at the event. See #7 re: blending in.
9 – Don’t leave final payment arrangements until the date of the event. You don’t want to have to chase down your client in the middle of their event for a check.
10 – Don’t forget to breathe.
Behind-the-Scenes with an Event Organizer
Track 7 Events