Tips for designing award shows and conferences

Every event management team knows that stage design really matters when it comes to conferences and award shows. The proper setup will give presenters the confidence to make it through the event, give the audience an excellent view, and give you the potential for repeat business.
 
So, how do you achieve ideal stage design for award shows and conferences? Here are a few tips for your next event:

1. Less is more. When it comes to stage design, get rid of the clutter. Power cords, projection gear, and extra computers should be as invisible as possible. Clutter distracts the audience, and what’s more, it can present a safety hazard.
   
   
2. The audience’s view. The entire audience should be able to see what’s going on. That means you’ve got to pay attention to where the speakers, screens, and props are all placed.
   
   
3. Decor. Every stage needs to be decorated otherwise the whole event can be boring. You don’t want a stage that seems flat and cold. Use interesting props – build them specifically for the event if you have to – as well as technology, art, furniture, and other visual elements to create personality.
   
   
4. Is the screen the right size? If you’ll be using a screen for any presentations, make sure that you choose one that is large enough for people in the back row to see it clearly. Additionally, make sure that the screen is high enough over the speakers’ heads when possible.
   
   
5. Lighting. Of course there needs to be enough lighting for the presenters to move around safely, but don’t forget that lighting the screen correctly is important too. Stick to three-point lighting that is often used in video production, as it is often better than even lighting.

 
Keeping these suggestions in mind may make the difference between a phenomenal event and a disappointing failure.